The catalog allows the user to interrogate the database for product informatio. It contains the current stock and prices of items. Through this screen you could get specific information on a part, purchase it or request a quotation.
To get part information:
A) Select the option to enter either the Part Number or Description. The Part Number is the unique part identifier assigned by the manufacturers, suppliers and governing bodies. For the description the user needs to type in a key word that describes the part.
B) Key in the Part Number or Description into the field and click the Find button.
C) The grid above below will come into view containing, Part No, Part Info, Manufacturer, Order Qty and Select columns.
D) Part No displays the part ID that you keyed in.
E) The Part Info column contains the button Unit Price. Press the Unit Price button to get information on the part. This information will be displayed in the bottom left section titled part information:.
F) Manufacturer displays the producer of the part.
G) Order Qty contains a field to insert the amount you wish to purchase.
H) Select contains a Buy button, which you click if you wish to add the product to your shopping list.
Note: the sequence of steps to follow to obtain the part information with either the Part Number or Description, are identical. By proceeding with the Description option a short description typically results in more Part Numbers being displayed on the grid, hence allowing you to scroll down to select the required part.
To request a quotation:
A) Enter the quantity in the text field next to Unit Price and click Request Quote button.
B) The message "Amsafe Logistics will reply to your request for a quotation as soon as possible" will be displayed on the Unit Price row.
To view substitute products:
A) Provided an item has substitutes or alternates, these will appear as shown above.
B) Click the ? button to load the part information corresponding to the selected Part No.
C) The Part Number next to the Find button at the top of the screen will change accordingly.
Creating an order is the process of adding items to the shopping list.
A) Insert the quantity you wish to purchase into the Order Qty field.
B) Click the Buy button under the Select column to add that quantity of the select item into the shopping list.
C) Please pay attention to the minimum order quantity or buy in multiples of message against a particular part as the system will prompt you when necessary.
C) The mini statement on the top right section of the screen will display the number of unique parts added to the shopping list along with the total number of items and total price, which could include an amount To Be Agreed.
D) Click the Proceed / Review Order button to edit the items in the shopping list.
Editing an order is the process of modifying the current shopping list.
A) The assigned Web Order Number, which can be used as reference is shown at the top of this screen.
B) To update the table's Quantity data, type in the required quantity in the field and click the Update button assigned to that part.
C) To delete completely, one of the parts ordered from Order Details, click on the Remove button assigned to that part.
D) Please pay attention to the Discount column as it will indicate if further discounts are available.
E) If you want to proceed with the order click on the Confirm Order button.
E) Click OK to proceed to the Order Summary screen.
F) Alternately, to return to the catalog for further querying click on the Back To Catalog button.
The final stage of placing an order invovles providing information such as the customer order reference number, invoice information, delivery information and additional notes.
A) In the Customer Order No field enter the purchase order number referenced in your ERP solution.
B) The data under the Invoice Information section will be loaded automatically from your profile. This can be edited as desired, while noting that the fields highlighted in bold are mandatory. If the delivery information is identical to the data under Invoice Information then click the Same As Invoice button to automatically copy the fields across as the fields highlighted in bold are mandatory.
C) To return to the previous screen where you could change the order information click the Back To Edit button.
D) To submit the order to AmSafe Logistics, click the Place Order button.
E) The above page will confirm that an order has been placed.
F) Select Return To Catalog to return to start a new order or Return To Login to exit the system.
G) An email confirmation as shown below will follow.
F) Use the Click to Print Order link to open a printable pdf version of the invoice.
